This policy includes information on what data Punctuation collects, how we collect it, and how we use it.

The personal information collected by Punctuation is stored and managed in compliance with the European Union’s General Data Protection Regulation (GDPR). (When we say “Punctuation” in this privacy policy, we are referring to the organisation behind the conventions that you attend, rather than a specific event.)

Changing this policy.

Punctuation may change this policy. When changes are made, we update this privacy policy page with the changes.

General information.

In regard to the storage and management of the data collected by Punctuation, the convention acts to ensure that all personal data is:

  • Collected for lawful purposes.
  • Processed legally and fairly.
  • Relevant and not excessive.
  • Kept up to date for accuracy.
  • Destroyed no more than two years after the last event we run.
  • Kept secure.
  • Only accessed by the committee.
  • Not shared without permission.

How we use this data.

In order to conduct the business of Punctuation, we collect personal data submitted to us by people who interact with our convention in order to provide the agreed upon services and to share information and updates regarding our services and events.

Personal data.

Punctuation’s personal data includes information, facts, and interests that identify and are tied to living people, including such things as name, contact information, and professional history. Sensitive and personal data, as defined by GDPR, may also be collected from some individuals.

Required data.

While a variety of data types may be requested and collected for use by Punctuation, only an individual’s name and email address is required. For potential programme participants, Punctuation also requests information about areas of interest and experience in order to place participants on programme items.

Altering and deleting data.

Any member may request to have their personal information changed and/or deleted in the Punctuation data systems by contacting from the email address that we have on file to make their request. All data collected on individuals will be changed, deleted, or modified upon request. In addition, all personal data in the Punctuation systems will be deleted no more than two years after the last event we run, unless we have a legal requirement to retain it.

Unsubscribing from emails.

Any member may subscribe from any mailing list at any time. Simply click the ‘unsubscribe’ link in the footer of any newsletter you have received from us.

Securing data.

Data collected by us will be stored securely and managed through appropriate protections. Our staff has been instructed of this policy and are in compliance with GDPR guidelines.

Processing data.

All third-party data processors contracted by Punctuation, which store, access, and house information via cloud services, on websites, in apps, etc. will be compliant with relevant data regulations. We use (by James Shields), Stripe and Mailchimp to capture member information, process payments and disseminate information to members, while membership data is held on AirTable (links are to privacy policies). We also use services such as Discord and Zoom and their privacy policies apply to interactions on those services.


If you have any questions about this policy, please contact us at

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